Field service timesheet built for crews that don't sit at desks

A field service timesheet only pays for itself when it captures what actually happened on-site — not what the crew lead texted at 9 pm. WorkApp records every clock-in with GPS + photo verification, tags it to the specific job and client, and streams the hours into payroll and the client invoice with zero retyping. For a typical 5-50 person mobile crew, that is the difference between billing 160 hours/month/person and billing 175.

Every timesheet entry is linked to a job, a client, and a loaded labor rate (wage + benefits + overhead). The office sees in real time who is at which site, which job is over budget, and where the crew is stalling. No more "I think I was there three hours, maybe four".

Mobile workforce time tracking without turning your crew into surveillance targets

WorkApp uses GPS on events (clock-in, clock-out, site transitions) — not continuous tracking. It doesn't drain phone batteries, and it doesn't feel like a corporate surveillance tool. GPS data is encrypted, admin-only, and never shared with third parties.

• Clock-in with GPS — confirms the technician arrived at the correct client site, not just "says he did".
• Travel vs. billable time — WorkApp splits these two categories automatically, cutting client disputes over billed hours.
• Offline mode — the timesheet saves locally on the phone and syncs when GSM or Wi-Fi returns.

GPS time tracking for field crews plus materials, DWR, and invoicing in one flow

The gap between WorkApp and generic timesheet apps (Time Clock, Hubstaff, When I Work) is that WorkApp understands how a field service company actually operates:

1. Technician opens the app at the client, clocks in, and scans the parts receipt from the warehouse or supplier.
2. End of day, they complete the DWR (Daily Work Report) with e-signature and before/after photos.
3. Office manager approves the timesheet in one click from the dashboard.
4. The invoice generates automatically through FGO and posts to ANAF via e-Factura (Romania) in 30 seconds.

What used to be 3-4 days of month-end office work is now 30-40 minutes. Which means you can scale from 8 to 25 field technicians without hiring extra back-office staff.

Construction crew timesheet app with ANAF fleet logbook baked in

For construction, installation, and technical service companies operating in Romania, WorkApp covers the full chain: timesheet → materials → fleet logbook → invoice. The ANAF-compliant fleet logbook (OG 27/2011) auto-generates kilometres, litres, costs and routes, while fuel receipts are scanned with Gemini-powered AI OCR straight from the mobile app. The driver types nothing.

Combined with the integrated Quote Builder, you can turn logged hours and consumed materials into a professional client quote in under 60 seconds. Perfect for firms running multiple parallel job sites who need to know exactly where each one stands on real profit.

What a 10-person mobile crew saves after 3 months

Averaged data from the first 40 companies that rolled out WorkApp in 2024-2025:

• +12% billable hours/month (recovered drive time and short-job forgetfulness);
• +4-8% recovered material spend (OCR-scanned receipts flow straight to the invoice);
• -70% admin time on payroll and invoicing;
• -50% median days-to-collect (invoice ships the day of the job, not month-end).

For a 10-person crew turning over €65k/month, that is €3,500-€9,000/month recovered. WorkApp costs €60 + VAT/month.

Get started in 3 steps

1. Create a free account — 14-day trial, no card required.
2. Import your team from CSV (or add manually — 30 sec/person).
3. Download the mobile app (Android / iOS) and send invites to the crew.

A WorkApp consultant will help you free of charge during the first 5 days to configure loaded rates, the material catalogue, and the FGO / e-Factura integration.